Administrative Assistant (San Diego, CA)

Cameo Consulting Group, LLC a management consulting practice based out of Alexandria, VA, is seeking multiple qualified and available Administrative Assistants to support a prospective Federal client in San Diego, CA and Coronado, CA. The position is full-time, long-term, and available upon contract award.

Locations Served and Number of Positions Available:

·       Miramar MCRD, San Diego, CA – 1 Administrative Specialist

·       Naval Base Coronado, Coronado, CA – 2 Administrative Specialists

·       NAVFAC SW - 750 Pacific Hwy, San Diego, CA – 8 Administrative Specialists

•        Human Resources (4)

•        PW FSC Core (1)

•        DCMAR (1)

Specific Tasks

·       Perform a variety of administrative and clerical support functions.

·       Maintain electronic and/or hard copy office files. Perform filing duties, retrieves data or documents from files upon request.

·       Utilize programs such as Microsoft Office Suite (Word, Excel, PowerPoint, Access and Outlook) and other software applications to create, copy, edit, store, send and print a variety of standardized documents.

·       Gather, input, manage, and maintain data, records and referenced materials.

·       Compile/track data to create reports and program information.

·       Provide administrative assistance on various projects and special reports.

·       Shall be versed in broad-based and enterprise data management principles, and readily adopt the experience to assist with data gathering, analysis, management, and report generation.

·       Provide administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

·       Conduct basic research and collect data, prepare documents such as a standard correspondence, and/or reviews data accuracy.

·       Prepare written summary of findings following the data collection effort for Government personnel.

·       Reviews technical reports, project data, business documentation, business processes, deliverables, and other planning documents to ensure compliance with requirements for Government personnel analysis.

·       Prepare agendas, meeting notes and presentation material.

·       Coordinate with all Government personnel to arrange meetings and training sessions.

·       Assists with preparations for briefings/conferences; prepare and deliver briefs and necessary documentation to Government personnel.

·       Provide written status updates of deliverables and other data to Government personnel.

·       Perform other administrative duties as assigned.

Two HR Hoteling Admins - 750 Pacific Hwy, San Diego, CA

·       Utilize an existing Naval Air Systems Command's current space reservation system to create, maintain, populate and train the NAVFAC Southwest workforce on a command-specific space (hoteling) reservation tool at 750 Pacific Highway, San Diego CA 92132.

·       Maintain system requirements and changes, and train employees on reservation tool use specific to NAVFAC Southwest employee use.

·       Understand the seating plans, hoteling requirements and phased plan for implementation.

·       To create and maintain a block of hoteling spaces on each NAVFAC-designated floor for employees to reserve as requested.

Two: HR Staffing Assistants - 750 Pacific Hwy, San Diego, CA

·       Basic knowledge of classification, position descriptions, staffing/recruitment, and the onboarding process to bring new employees onboard in accordance with OPM, DoD, and DON OCHR rules, regulations, policies, and procedures.

·       Staffing – Provide support to HR Specialists in the process associated with the tactical recruitment phase, such as processing Request for Personnel Action documents, assisting with large-scale recruitment efforts, and ensuring recruitment request packages are complete and ready for action.

·       Onboarding – Provide in-processing support for new hires, to include issuing tentative job offers, reviewing accuracy/completion of pre-employment paperwork, arranging for pre-employment contingencies such as security reviews, physical exams, and drug testing, and processing the personnel forms of newly selected employees.

·       Classification/Position Management – Provide support to HR Specialists in classification of positions using OPM position classification and job grading standards. Review organizational charts, review position descriptions, and prepare PD cover sheets (OF-8s).

·       Metrics – Provide metrics and manage staffing databases utilizing various HR tools.

Qualifications

·       High School Diploma with two (2) years of administrative/secretarial work experience.

·       Shall be fluent in written and spoken English.

·       Shall exhibit positive and professional presence and have effective communication style.

·       Shall be well organized and able to structure deliverables in a logical sequence.

·       Shall be observant, objective, and use a critical approach in their actions.

·       Demonstrated experience working in an office environment.

·       Demonstrated experience using Microsoft Office programs and other software applications.

·       Shall perform all work in accordance with all safety rules, regulations and policies.